Tier 1 — Basic workflow
Set-up
$1,000
Monthly
$500 + seats
- 1-2 automated workflow
- Monthly maintenance & support
Real estate admin · AI automation · System improvement
Stopdoingadmin.
Startdoingdeals.
We automate your workflows, support your sales admin, and fix the systems slowing your office down — so listings move on their own and you’re back in front of people.
Before
Admin. Emails.
Wasted hours.
Finish at 8pm.
After
One form.
Automated.
Dollar productive.
Simple AI AutomationSales Admin File SupportWorkflow ImprovementAutomated Admin Systems
Simple AI AutomationSales Admin File SupportWorkflow ImprovementAutomated Admin Systems
The problem
Repetitive tasks are quietly costing you listings.
Every hour on the same daily chore is an hour of lost momentum. Great agents are at their best in front of people — prospecting, presenting, negotiating, selling. Not buried in an “admin” block on the calendar.
What it actually costs
- Hours that should have been listing appointments
- Momentum on warm leads that quietly went cold
- The listing that should have been live a day earlier
- The compounding cost of every agent doing it differently
Your people should be on dollar-productive work. The chores should be on autopilot.
Where the hours go
01
Property Campaign Admin
Set up the listings, marketing collateral, and coordinate property listings across online and print advertising platforms.
02
Database Hygiene
Update contacts, reminder for anniversary calls or any prospecting tasks.
03
Follow-up workflows
Every buyer, vendor and lead gets the right nudge at the right time.
04
Team systems & support
One repeatable way of working instead of six different habits.
A quick gut check
Your day is full.
But is it full of the right things?
If your best hours disappear into data entry, inbox clean-up and chasing forms, the problem is not your ambition. It is the system around it.
Question 1 of 6
My week disappears into admin
Listing paperwork, checklists, chasing signatures — again.
The system
One workflow.
From listing to sold.
The whole admin lifecycle — running as one connected system.
01
New Listing
Captured once, straight into the system — no paper forms.
02
File Prepared
Checklist ticks off as it's actioned. Everyone's in the loop.
03
SOI Approval
Routed for sign-off. Approved → continue. Rejected → back to submitter.
04
Marketing Checklist
Photos, copy, video — tracked to completion.
05
Auction Calendar
Auctioneer's availability shared across the team in one view.
06
Sold Form
Result entered once, flows everywhere it needs to.
07
Commission Sharing
Calculated automatically, routed for approval, paid correctly.
08
Accounts + Admin
Both notified automatically. File closed.
Pricing
Transparent pricing.
Set-up plus monthly.
Set-up scales with how many workflow steps are automated. Any tier can be taken with a one-off set-up fee (higher) and no monthly subscription.
Tier 2 — Core suite
Most agencies start here
Set-up
$2,000
Monthly
$800 + seats
- 3+ connected workflows
- New listing → SOI → Sold
- Monthly maintenance & support
Tier 3 — Full platform
Set-up
$3,000–5,000
Monthly
$1,000–1,500 + seats
- Full listing-to-sold workflow
- SOI, commission sharing, sold file, accounts
- Custom integrations
How we work
Clarity is important to us. No guesswork.
01
Discovery call
We start with a call to understand what's clogging your admin process and where the pain points are.
02
Map & capture
We work with your team to map the workflow start to finish — listing setup, inbox triage, campaign uploads, database hygiene — and capture exactly where the hours go.
03
Reshape
We design a considered operating system for your team — part workflow redesign, part smart automation — built around how you actually sell.
04
Solution
We build and hand over the solution, tailored to your agency, so it's ready to run without you managing it.
05
Momentum
The small tasks move without you. Your next hour goes to a conversation, a follow-up, or the deal in front of you — and it stays that way, creating momentum instead of losing it to admin.
Also available
Other services.
Workflow audit & consultation
A straight report on where your hours leak and what to automate first. The low-commitment way in.
One-off fee
Sales admin file support
Per-file admin support — listing paperwork, checklists, chasing signatures. Available as an add-on or standalone.
$600 per file
ABOUT US
Your time is a growth tool.
We understand the pace of a real estate day. The calls, the inspections, the early morning or late-night “quick” admin that never is. Reshape.Admin brings together experienced admin support, thoughtful process design and useful AI automation — built for Australian real estate.
Founder
Meet Elizabeth Lin.
Six years across every facet of real estate — sales, operations, marketing and administration — has given Elizabeth a unique understanding of what it takes to run a high-performing agency.
Having supported top-performing agents across Melbourne’s south-east and bayside area, she knows the industry from the inside and how much time gets lost to avoidable admin.
She built the original automated admin system in-house for her employer — new listing to sold file — and now builds them for other agencies.
Work smarter. Not harder.
Ready to hand the admin over?
Make room forwhat moves the needle.
Let's build the admin system your team actually wants to use.
Enquire
Let’s talk about your admin.
Tell us what’s clogging your workflow. We’ll arrange a discovery call to find the pain points and propose a solution — no sales pitch. Even if the answer is “you don’t need us yet”.
hello@reshapeadmin.com.au